13 Tips To Make Your Business More Efficient And Productive

Table of Contents

Are you interested in business management tips? We can say that business management is a relatively complex process since to achieve a good result, it is necessary to control all different business sectors wisely. This means that all company administrative procedures must work perfectly well, or you will need to invest in their improvement.

It is common, however, that some problems arise in the daily life of a company: sometimes, the completion of a project takes much longer than expected, and meetings, once so productive, now seem to drag on for hours. Also, you realize that inventory control should be better structured, and your work team is always complaining that they waste a lot of time to accomplish somewhat monotonous tasks.

When a company starts skating in the mud, it can be hard to get back on the road, right? Correcting these day-to-day processes and focusing on business efficiency is critical for a business to thrive. The good news is that we are here to help you. In this post, we will give you some tips on how to improve business management and make it more efficient and productive.

Use team communication software

Tip 1: Automate All Administrative Processes You Can

Whether sending electronic invoices to suppliers or proof of payment to your employees, automate all the tasks you can.

Automating administrative processes is more than a luxury; it is a real necessity for a company that wants to be efficient in today’s corporate environment. Monotonous task automation saves time and enables your employees to perform more productive tasks that require critical, creative thinking or a human touch.

While it may seem expensive to implement automated processes across different sectors of the business, in the long run, this will reduce costs, increase business efficiency, and make your business much more competitive.

Use team communication software

Tip 2: Plan and manage your business activities

Business management involves the planning and control of productive and administrative activities. The adoption of small practices can be very useful in everyday life; among them, we can mention. Assigning well-defined responsibilities to all members of your team.

Tip 3: Efficiently Manage Inventory

Business management also encompasses inventory management, the department responsible for the procurement process, accounting administration, budget control, and contract analysis. Inventory control involves quality control and the hiring of committed suppliers. To improve the management of this industry sector, be sure to keep track of all product information at all times.

Encourage your employees to talk face to face

Tip 4: Manage Leads and Sales Stages

Business management also involves customer management and monitoring of sales stages. Managing the company’s relationship with customers – involves tools that value the relationship of these customers, and encourage relationship structuring in the business process.

Customer systems also allow you to manage leads, people who are interested in the products or services your company offers that may become customers. Lead management can happen at different stages of the sales process, among which we can mention:

New contact: occurs when a lead contacts the company.

Interested: Lead that expressed interest in the company’s product.

Commercial proposal: when a commercial proposal is analyzed.

Decision pending: not yet decided on the purchase.

Sale completed: when the lead became a customer Defeat: The sale did not materialize.

This type of structuring gives your company’s managers and salespeople greater visibility into the sales process and greater manageability.

Manage Leads and Sales Stages

Tip 5: Encourage your employees to talk face to face

Business management also involves improving dialogue between employees. Exchanging messages via email or messaging apps like Skype, Whatsapp, or Google chat may seem like a quick way to solve everyday small problems; however, these tools are far less efficient than chatting around. Face.

Interpersonal interaction is the fastest way to answer questions or get accurate information about pending projects. Encouraging your employees to talk in person is an effective way to create a constant flow of information.

While email communication is an excellent tool for information exchange, a dialogue is the best way to keep your business running efficiently – a problem can be solved much faster with a 2-minute chat than with an exchange of 20 emails.

  • Bonus tip

If the majority of your employees are going to work remotely then you will have to find a way to manage and monitor their work. You might think there’s no way to effectively manage the team unless everyone is in the office, but you’d be surprised! In this day and age, there exist many tools which you can use to track the work hours of your employees and monitor their activities.

Create Interrupt-Free Processes

Tip 6: Create Interrupt-Free Processes

A good suggestion for improving your work schedule management is to set up multiple meetings on the same day instead of dispersing them over the weeks and taking the time to work actively – ask everyone to turn off their smartphones and focus on the theme proposed in the meeting.

But it is not only during work meetings that employees are constantly interrupted. Email notifications, mobile app messages, and internal management software message notifications are distractions that constantly interrupt workflow.

Did you know that it usually takes more than a minute for a person to return to work after an interruption effectively? But how to solve this problem?

Some tools allow you to reduce email or messaging app notifications; these apps are allies that can make your workforce much more focused and productive.

Efficiently Manage Inventory

Tip 7: Hold a 10-minute daily meeting

While business meetings are vital to the success of business management, you need to be aware that these meetings do not take longer than necessary.

The solution to this problem is to hold shorter meetings that cover what is necessary for the smooth running of the company and last up to 10 minutes. These meetings should include a summary of key company performance indicators and highlight points for improvement. Compliments and incentives are always welcome during these meetings.

In addition to being an excellent way to keep all employees engaged and informed about company projects, brief and enjoyable meetings encourage a streamlined process for brainstorming.

Plan and manage your business activities

Tip 8: Focus on solving one task at a time

While most people who do many tasks at the same time find themselves productive, that is not the case – quite the opposite, in general, one process is interrupted by moving to the next, and so on. Point for inefficiency, isn’t it?

The key to completing tasks faster is to focus on one job at a time. Ideally, don’t move on to the next project until the current one is over. Doing one task at a time will ensure that it gets done faster and with quality.

It is also a way of ensuring that a project is not interrupted when it is about to be completed. It may seem as if you are productive when you have ten projects underway, but what good is it to accumulate so many functions when nothing is completed on time?

Automate All Administrative Processes You Can

Tip 9: Don’t skip steps to finish a project faster

If a project is underway, don’t be tempted to speed up processes to cut costs. Every time this happens, the quality of the project is compromised. Addressing the problem of poor quality will result in more time and money spent.

To ensure the best results, the idea is to keep the initial schedule. But does that mean you should never change things? Of course not! Processes can be changed in the name of efficiency, and as long as the entire workforce is aware of and approves the proposed changes.

Business More Efficient And Productive

Tip 10: Use team communication software

As stated above, email and messaging applications are not ideal methods of communication or collaboration between different teams within a company.

An efficient work team needs software that allows communication and work progress to be accessed in one place. This tool should also enable the entire workforce to collaborate, track progress proactively, and view the real-time progress of each task.

Tips To Make Your Business More Efficient

Tip 11: Promote a culture of open communication

Efficient business management should foster an open communication culture, the best way to streamline administrative processes, encourage the exchange of ideas and improve communication between the different departments of a company.

As you well know, you can’t be everywhere at once and not even aware of everything that happens in your business. Therefore, it is essential to have your employees. Employees can identify an area of ​​the company that may be the most efficient or a process that should be simplified.

Encouraging your team to be part of the efficiency process will result in a more productive company.

13 Tips To Make Your Business More Efficient And Productive

Tip 12: Foster Innovation for Efficient Business Management

The management of open communication companies is allied with innovation. Be it in improving a product, a service, or a change in the company’s administrative processes Innovation is synonymous with competitiveness.

Innovation is different from invention. Innovation is a process of adopting new ideas – which can come from any of your employees – and sometimes the most significant breakthroughs are in combining or recombining existing ideas.

A company that fosters innovation must structure agile processes to receive suggestions from employees and implement direct channels with consumers so that every idea is read and analyzed.

13 Tips To Make Your Business More Efficient And Productive

Tip 13: Know When to Stop

To function effectively, a company must avoid distortions and failures in its administrative processes. It is important to note, however, that not all processes performed by a company can be automated, just as not every meeting must end at the pre-established time.

Women Entrepreneurs successful

A question I have been asking myself for several years, interested in being inspired to do the same. Having read “The 50 Laws of Successful Women” by Emilie Devienne, I felt that I needed something more specific, closer to my reality. There are many who argue that the reasons that drive women to start a business are different from those that drive their male counterparts. For example, a report published by TD Economics last January highlights the effects of this difference in the motivations of both.

It states, for example, that on average, businesses created by women are smaller and grow less quickly than those created by men. Not very encouraging, is it? However, it is necessary to go through this document in detail to understand that this gap is explained as much by the age and experience of the owners as by the sector of activity in which the company evolves.

Back to the secrets of success. Even more recently, a study conducted by the Claire-Bonenfant Chair at Laval University, entitled “The secrets of success of successful women” was able to bring clearer answers to my question. I decided to share with you these eight key secrets, revealed by this study conducted mainly by Hélène Lee-Gosselin and Hawo Ann.

1. For them, studies are serious business! Indeed, the study reveals that successful women are more educated than men of the same level.

2. They have extraordinary determination. Determination and perseverance are essential qualities for success, and the women stood out because they like to take on challenges.

3. They also have great self-confidence and develop their leadership skills. An interesting point about emotional intelligence is that these women have worked on controlling their emotions, aware of the negative effect they could project on their male counterparts.

4. The 9 to 6? Forget it! Most work 14-hour days. Successful women demonstrate a higher-than-average work capacity.

5. Organization all the way! These are women who have had to be organized in every aspect of their lives. They have been able to create and maintain a support network as well as a backup system for the unexpected. Strategies that allow them to maintain an important balance.

6. Networking to expand influence: They have mastered the art of cultivating a professional network. Unlike men who use it to get appointments, women use networks to gain key information.

There is no single way to succeed. Investigate all the administrative processes of your company and adopt tools that provide permanent improvement. Business management works as a method that can put a business on the right track, improving all sectors of the company, reducing the possibility of mistakes, and avoiding financial losses.

Through errors and successes, getting feedback from employees throughout the process, and building a culture of open communication will be able to monitor what is working and what is not.

By doing so, your company will achieve exemplary business management: with structured processes, a focus on efficiency, and the use of the Internet in favor of management driven by a continuous innovation process.

Gim Song Zhao

Gim Song Zhao

I am a local and National SEO Manager - Analyst, strategist, specialist and implementing effective SEO. Coordinating, On-page, Off-page, design, social media, PPC.

Sign Up For Our professional Newsletter

5 best new digital marketing tips every month for ranking!